Fraud Reporting

Standard Operationg Procedures for suspected fraud:

Step 1: Contact the banking institution where the fraud occurred

1. Request the account be frozen (no Debits)
2. Request for the transactions to be reversed by the bank
3. Request to remove the signer who committed the fraud if applicable
4. If you are not on the account or need assistance with gaining access to the account move to next step

Step 3: Send an email to Finance@ayso.org

Copy the following on the email:

• National Executive Director

• Sr Director of Finance
• Financial Services Manager
• Area Director
• Section Director
• Other signers on the account as applicable

Include the following information:

• Region#(s)

• Bank Name

• Last 4 digits of the bank account number

• Brief description of the fraud

• Total amount

• Outcome of conversation with the bank

Step 4: Follow up with a phone call to the Sr Director of Finance 424-221-7911

Upload backup documentation to QuickBooks Online including (but not limited to):

1. bank statements
2. screen shot of transactions
3. account number (if not included on the bank statement)

Note: Instructions on how to upload to QuickBooks Online can be found here https://wiki.ayso.org/wiki/Upload_Documents_to_QuickBooks

Step 5: Reach out to local law enforcement.

Step 6: Continue working with your bank to resolve.

Step 7: Schedule an audit.