RC Job Description
Purpose
The AYSO volunteer position of Regional Commissioner is intended to have the responsibility and the authority to manage the day-to-day business of the Region as described in Article III of the Standard Regional Guidelines within the framework of the AYSO operation regulations.
Specific Duties and Responsibilities
The Regional Commissioner is expected to perform their duties consistent with the directions as detailed in the training, certification, and continuing education provided by AYSO for this position including:
1. Support the AYSO Vision, Mission and National Programs in both specifics and spirit
2. Collect and disburse fees in a fiscally responsible manner, maintain records and submit reports as required by the National Office
3. Appoint, at a minimum, a CVPA, a Treasurer, a Registrar, a Safety Director, a Regional Coach Administrator, and a Regional Referee Administrator (recommended).(Minimum Treasurer +1 other board member and 1 of 3 must be CVPA trained)
4. Publish Regional guidelines for the operation of AYSO within the Region which conforms to all provisions of the Standard Regional Guidelines
5. Comply with the Soccer Accident Insurance plan and submit insurance claims according to current procedures
6. Budget for and participate at AYSO’s annual business meeting, the National Annual General Meeting (NAGM)
7. Oversee dispute resolution within the Region pursuant to Article Nine of the guidelines and AYSO operating regulations
8. Maintain oversight of the Regional Treasury by reviewing Region cancelled checks, bank statements, the National Accounting Program (NAP) reports, and periodically, internal financial control procedures in order to ensure fiscal responsibility.
9. Preside at all Regional Board Meetings
10. Regional Commissioner or delegate attended at least one Area meeting or Area conference call that was offered during the past year
11. Maintain close liaison with the Area Director and the Section Director, and coordinate all extra-Regional activities through the Area Director.
Qualifications and Desired Skills
To be considered for the position of Regional Commissioner, the applicant must:
1. Annually submit an AYSO Volunteer Application form
2. Pass the AYSO screening and background check
3. Have good management, administrative and communication skills
4. Know the AYSO Vision, Mission and structure.
Supervision Protocols
While performing as the Regional Commissioner, the volunteer is:
1. Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO
2. Under the overall authority of and directly supervised by the Area Director, and supervised indirectly by the Section Director
3. To maintain the recommended adult to child supervision ratio of 1:8 or less; that is one adult for every eight or fewer children and two adults (one of whom may be the coach and one of whom should be of the same gender as the group) present at all times, for the protection of both the children and the volunteer, no volunteer should permit himself or herself to be alone with any child or group of children (except his or her own) during AYSO-sponsored activities.
Time Commitment
Time commitment will vary depending on Region size and length of playing season(s). For the typical AYSO Region, the Regional Commissioner will devote about 9 hours per week per playing season.
Orientation, Training, Certification, and Continued Education
Provided To fully prepare for the position, the Regional Commissioner is expected to participate in the following AYSO training, certification and continuing education opportunities:
1. Orientation by the Area Director
2. Systems Training – 3 hours
3. AYSO’s Safe Haven – 2 hours
4. Regional Commissioner and Board Member Orientation – 3 hours (with Area Director)
5. Regional Commissioner Training – 20 hours
6. Introductory Management Training – 4 ½ hours
7. Dispute Resolution/Due Process – 2 ½ hours
8. Annual Management Update – 1 ¼ hours
Activity Locations
While performing the duties of Regional Commissioner, the volunteer is limited to the following locations, unless expressly authorized in writing by the Area Director to hold or participate in activities in another location:
1. Regularly scheduled and duly approved inside or outside AYSO activities
2. Independent work at home alone, in committees of adults, or in a properly supervised situation with children.
