Reconciling registration monies
From AYSO Wiki
Registration events can be very busy and hectic with several hundred families or more signing up their children to play AYSO soccer. The Registrar and the Treasurer, or their representatives, must employ a process that will reconcile the number of forms taken in and the amount of monies collected at each registration event. Registration event expenses should not be paid directly from the Registration deposits; they should follow traditional expense reimbursement procedures.
Registration Event Guidelines:
- Volunteers should be given a list of Registration fees including discounts (multi-player or early registraiton)
- Volunteers accepting payments (cash or check) should be instructed to record the amount and payment method on each a “Cash/Check form” for each playerN.
- A cash receipt book should be used for all payments and each transaction recorded with a receipt.
- Player name should be recorded on checks received and cash Receipts.
- At least two people should be assigned the task of reconciling the number of forms taken in and the monies collected. Each person should double check the other’s work.
- Verify all money received = all receipts or Cash/Check Forms
- The National Management Advisory Commission has prepared a Registration Reconciliation Form below.
