Google Workspace

Google Workspace for Nonprofits

Help your Region collaborate more effectively with smart, secure business apps like Gmail, Docs, Calendar, and Drive, so you can focus on what matters.

The AYSO Tax ID is no longer able to be used to create new free Google Workspace for Nonprofits accounts. However, Sections/Areas/Regions are able to join the official AYSO Google Workspace account for free. Read more below, including instructions for requesting access to Google Workspace for your SAR.

Products Offered with Google Workspace

• Gmail email using the SAR domain
• Meet Video Conferencing
  • 100 participants
  • Meeting length; 24 hours
  • No Recording
• Drive Secure cloud storage
  • Shared drives
  • Docs, Sheets, Slides
• Chat Team messaging
• Calendar
• Groups
  • To create mailing lists

Requirements

To have your Google Workspace account set up, you must meet the following requirements:

• The Office must manage your domain (you can transfer it if needed, Transfer your domain to the AYSO office)
• Your domain must contain AYSO
• You must be new to Google Workspace – if you are already using Google Workspace, we are working on a migration plan that will go into effect in late 2025 to support Regions that would like to move to the Free AYSO supported account.

Limits

• 10GB per user storage limit
• Select advanced administrative options

What to Expect

After the request form has been submitted the Google Workspace team will evaluate and verify information and respond to the volunteer. If everything is in order the Google Workspace team will add the SAR to the Google Workspace account and create the SAR User Admin account for the requester. The Google Workspace team will communicate the user credentials and documentation to the SAR User Admin. We’ll provide assistance with creating a new user if needed.

The new SAR User Admin will be responsible for adding and managing their users.

Get Started

To get started, complete this form; https://ayso.io/GWRequest.  You will be added to an on boarding list, and be set-up in the order the requests were received.

Documentation

The documentation site has the best practices for security and creating new user accounts.

It is recommended that SARs create role based user accounts instead of named accounts. Accounts that use a role for a username will be easier to reassign or transfer to a new person in the future.

Documentation Site: https://ayso.io/GWSARAdmin

Support

If at any time during this process you may reach out to the AYSO Google Workspace team for support. Use the form below or email gwsupport@ayso.io.

The AYSO Google Workspace Support Team is a volunteer lead group. Please be kind and patient as responses may take time.