Divvy Reimbursements
From AYSO Wiki
Reimbursements allow regions to reimbursement anyone for out of pocket expenses. Reimbursements must be enabled by the account administrator in the web browser before the the option appears in the mobile app.
- Ensure the person/vendor needing to be reimbursed/paid is a member of your Divvy account. If not add a new user.
- Assign the user to a budget
- Set the budget to greater than the reimbursement amount. This can be reduced once the reimbursement is processed if needed.
- Overall credit limit is not affected by the reimbursement amount. Credit limit can be less than the reimbursement amount because reimbursements are processed immediately upon approval outside of the credit line.
- Credit limit of $1,500 but reimbursement request for $3,000 is possible.
Divvy Reimbursements (Web browser)
- Select Reimbursements from the menu on the left.
- Click New Reimbursement.
- Select reimbursement: Out-of-pocket. *Please do not use the built-in Mileage option.
- For mileage, calculate total miles multiplied by approved amount per mile (see Schedule of Limits).
- Enter the total amount to be reimbursed.
- Use a screen shot from a maps app from point A to point B as the "receipt"
- For round trip, multiply the one way mileage by two.
- Enter the business purpose in the details section
- For example: Mileage round trip from home to Section Expo and back. Carpooled with 3 other region volunteers.
Out-of-pocket:
- Under Details, enter Merchant Name, Reimbursement Amount, and Transaction Date.
- Select the Budget where the reimbursement is to be applied.
- Enter Business Purpose and add Receipts.
- Select Expense Category, Department, and enter a Description of item. (Not shown below).
- Click Link Bank Account and enter the required information for ACH reimbursement.
- Click Request.
Divvy Reimbursements (Mobile-App)
- From Navigation Menu, click on Add icon or click More icon on the right and select Reimbursements.
- Click on More Actions.
- Scroll down and select New reimbursement.
- Select reimbursement: Out-of-pocket. *Please do not use the built-in Mileage option.
Out-of-pocket:
- Select the Budget where the reimbursement is to be applied.
- Click Link Bank Account and enter the required information for ACH reimbursement.
- Enter Merchant Name, Reimbursement Amount, and Transaction Date.
- Select Expense Category and Department.
- Enter Business Purpose and add Receipts (scroll down).
- Click Request.
For assistance: E-mail: help@getdivvy.com Call: 385-352-0374
Chat: Chat into support via their Divvy accounts
See Also
AYSO is always here to help with your region's finances. Email us at finance@ayso.org. See the Support page for other ways of getting help. Can't find a topic? Send us your needs or suggestions at support@ayso.org.
